Administrative Assistant II Fixed-Term University of Southern California USC - Military Veterans

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Please review the Affirmative Action and Equal Opportunity Plan page for more details regarding your rights and obligations as a job candidate. USC Auxiliary Services , one of the largest divisions at The University of Southern California, is focused on making a difference for over 65,000 students, athletes, faculty, staff, and guests who visit our campuses each day. u00c2u00a0Through our innovative services, our six central business units (USC Bookstores, USC Hospitality, USC Housing, USC Transportation, the USC Hotel and the Los Angeles Memorial Coliseum) collectively create the best USC experience for future leaders, scientists, filmmakers, engineers, and doctors alike. Auxiliary Services works tirelessly to welcome all visitors into the Trojan family. We are driven to succeed by our commitment to uphold our six unifying values in Integrity, Excellence, Well-Being, Open Communication, Accountability, and Diversity, Equity, and Inclusion . * 6-Month Fixed-Term Assignment * We are seeking an Administrative Assistant II (Fixed-Term) to join our rapidly growing team. The Opportunity: Are you a master of organization? Do you take pride in your attention to detail? Then this is the job for you! As the Administrative Assistant II (Fixed-Term), you will ensure that our operations are running smoothly. Whether itu00e2??s organizing files, arranging schedules, preparing reports, or proofreading our correspondence, no task will be too big or too small for you to handle. With so many events and renovations ahead, we need you to be energetic, passionate, and driven! The Accountabilities: Provide general administrative support, reception, and office assistance. Organize and expedite flow of work through supervisor's office and/or administrative department. Initiate follow-up action. Serve as a resource to others on departmental and university procedures or in the resolution of moderate to complex problems or issues. Interact with university offices and/or supervisor's subordinates to facilitate communications and information exchange. Compose and produce a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guide the work of other staff who produce these materials. Review and sign, as authorized. Ensure confidentiality and control access to sensitive information such as faculty or staff personnel files. Coordinate department public relations functions, as assigned, such as special events, conferences, seminars, etc. Arrange with vendors for sites, facilities, catering, guest accommodations, etc. Coordinate production and/or distribution of promotional materials. Research and gather data for departmental reports. Assist in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries. Track and monitor assigned budget expenditures and/or special actions and reports on variances. Screen and prioritize incoming calls, determining what contact or action is required for satisfactory disposition. Maintain unit or departmental database and related records. Enter and/or verify database transactions. Assist in maintaining office equipment and purchases. Provide guidance and direction to staff and/or student workers, as assigned. Schedule, assign or prioritize workloads. Set appropriate deadlines. Assist with the coordination and distribution of employee recognition awards. Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time. The Qualifiers: Education: Bacheloru00e2??s Degree Experience: 3 years Expertise: Secretarial or specialized clerical and administrative experience Needs to operate, maintain, and demonstrate varied office equipment Presents oneself professionally, in line with higher education environment Demonstrated customer service, interpersonal, and communication skills Must be organized and attentive to detail What We Prefer : 4 years of secretarial, executive and/or administrative support Experience in transportation and/or University environment Ability to oversee student, temporary, and/or resource workers Additional Information: This position is a 6 -Mo nth Fixed-Term Assignment. The Trojan Family Rewards: We pride ourselves in creating the BEST USC EXPERIENCE , and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families. For more information please visit ****. This support advocates work-life balance and employee well-being. As members of the Trojan family, employees are connected by the traditions and history that make us proud to be Trojans! As an equal opportunity employer, USC values and promotes diversity and inclusion in the workplace. The work culture thrives on mutual respect, trust, and synergy amongst all of its members. USC has great minds that transform the world with their talents and research. Will you be one? Join us! FIGHT ON! Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 3 yearsMinimum Field of Expertise: Secretarial or specialized clerical and administrative experience

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